Difference between revisions of "E-mail"

Revision as of 13:27, 8 April 2008

Overview

This section is designed to help you write well structured and organized emails. You will be introduced to some guidelines for writing an email. How to design an email using the ABC format. What questions to ask yourself when writing an email.

Header

When writing an email it is appropriate to use headers that describe the date, sender, reciever, and the subject of the email. Here's an example.

 DATE:    April 3, 3008
 TO:      Billy Joe
 FROM:    Rob Lumberg
 SUBJECT: Bridge Proposal

The one thing to notice is that the subject is just a condensed version of the purpose of your email. If you are having trouble condensing your purpose it may mean you need to re-think it.

ABC Format

Yes that's right, you should be using the ABC format in an email. Here are the general points to include within each section.

Abstract

-->An apropriate salutaion

 Eg. "Person X,"

-->The purpose of the email

-->A brief list of the topics covered

Body

-->A paragraph for each point listed in the abstract

-->Information to describe each topic

-->Organized headings and bullets

Conclusion

-->A summary of all the points covered

-->Any information on replying to email, if neccassary

Guidelines