Difference between revisions of "E-mail"
(Modified 'Introduction' and 'header'. Added a part about short/casual emails to 'ABC format') |
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|Introduction= | |Introduction= | ||
− | This section is designed to help you write well structured and organized emails. You will be introduced to some guidelines | + | This section is designed to help you better write well structured and organized emails. You will be introduced to some helpful guidelines to follow when writing an email, how to design an email using the ABC format, and what questions to ask yourself when writing an email. |
|...by students= | |...by students= | ||
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==Header== | ==Header== | ||
− | When writing an email it is | + | When writing an email it is proper to use headers that describe the date, sender, receiver, and the subject of the email appropriately. Here is an example: |
DATE: April 3, 3008 | DATE: April 3, 3008 | ||
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SUBJECT: Bridge Proposal | SUBJECT: Bridge Proposal | ||
− | + | It is important to notice that the subject is just a condensed version of the purpose of your email. If you are having trouble condensing your purpose it may mean you need to re-think it. | |
==ABC Format== | ==ABC Format== | ||
− | For any professional emails you should be using the ABC format. This provides | + | For any professional emails, you should be using the ABC format. This provides an organized structure for your readers to follow. There are three sections to the ABC format: |
− | ''Abstract'' - The abstract | + | ''Abstract'' - The abstract should be at the very beginning of the e-mail and contain a couple things. Firstly, you MUST clearly state the purpose for the email. This is crucial if you want the recipient to read the email, and not just glance at it. Secondly you need some kind of list or bullet for the topics related to your main purpose. These related topics are referred to as supporting information. |
− | ''Body'' - The body of your email should be neatly separated paragraphs for roughly each point you stated in your abstract. This is where any and all information pertaining to the listed topics will be. Make sure to clearly label any headings and sub-headings, and to use bullets when applicable. | + | ''Body'' - The body of your email will follow your abstract and should be neatly separated paragraphs for roughly each point you stated in your abstract. This is where any and all information pertaining to the listed topics will be. Make sure to clearly label any headings and sub-headings, and to use bullets when applicable. |
''Conclusion'' - Summarize the purpose and list of points covered in your email, ending with an important information about replying to the email (if necessary). | ''Conclusion'' - Summarize the purpose and list of points covered in your email, ending with an important information about replying to the email (if necessary). | ||
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+ | For short or casual e-mails, it may not be appropriate to write separate paragraphs for each of the above sections. However, the e-mail should still have a flow to it, and may implement the ABC structure within each individual paragraph instead. | ||
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− | <u>Provide a Way to Stop Receiving Further Emails:</u> If group members drop out of the group and no longer wish to receive updates via email, you have to allow for a way out. | + | <u>'''Provide a Way to Stop Receiving Further Emails:'''</u> If group members drop out of the group and no longer wish to receive updates via email, you have to allow for a way out. |
Revision as of 17:44, 10 April 2008
COMP3040 > Common Applications
Introduction
This section is designed to help you better write well structured and organized emails. You will be introduced to some helpful guidelines to follow when writing an email, how to design an email using the ABC format, and what questions to ask yourself when writing an email.
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...by studentsHeaderWhen writing an email it is proper to use headers that describe the date, sender, receiver, and the subject of the email appropriately. Here is an example: DATE: April 3, 3008 TO: Billy Joe FROM: Rob Lumberg SUBJECT: Bridge Proposal It is important to notice that the subject is just a condensed version of the purpose of your email. If you are having trouble condensing your purpose it may mean you need to re-think it.
ABC FormatFor any professional emails, you should be using the ABC format. This provides an organized structure for your readers to follow. There are three sections to the ABC format:
GuidelinesThese are just some of the recommended guidelines to follow for writing a professional email.[1][2][3]
References |