Difference between revisions of "E-mail"
(added contect to '...by the students') |
(Edit: Added an other point in the list of guidelines and referenced it) |
||
Line 69: | Line 69: | ||
<u>Word Processor?:</u> Lastly, when writing an email that is extremely important it may be wise to write the email in a word document or any high level word processor, and include it as an attachment. This lets you use a little more sophisticated format. | <u>Word Processor?:</u> Lastly, when writing an email that is extremely important it may be wise to write the email in a word document or any high level word processor, and include it as an attachment. This lets you use a little more sophisticated format. | ||
+ | |||
+ | <u>Respond promptly:</u> If you want to appear professional and courteous, make yourself available to your online correspondents. Even if your reply is, "Sorry, I'm too busy to help you now," at least your correspondent won't be waiting in vain for your reply.<ref>http://jerz.setonhill.edu/writing/e-text/e-mail.htm#Prompt</ref> | ||
+ | |||
+ | |||
== References == | == References == | ||
<references/> | <references/> |
Revision as of 18:47, 10 April 2008
COMP3040 > Common Applications
Introduction
This section is designed to help you better write well structured and organized emails. You will be introduced to some helpful guidelines to follow when writing an email, how to design an email using the ABC format, and what questions to ask yourself when writing an email.
|
...by studentsCheck Your Tone! There are a lot of subtleties communicated in oral communication that do not transfer over to your writing. Pay special attention to the tone your email has as you write it. The last thing you want to have is an email to a group member or co-worker that sounds threatening! HeaderWhen writing an email it is proper to use headers that describe the date, sender, receiver, and the subject of the email appropriately. Here is an example: DATE: April 3, 3008 TO: Billy Joe FROM: Rob Lumberg SUBJECT: Bridge Proposal It is important to notice that the subject is just a condensed version of the purpose of your email. If you are having trouble condensing your purpose it may mean you need to re-think it.
ABC FormatFor any professional emails, you should be using the ABC format. This provides an organized structure for your readers to follow. There are three sections to the ABC format:
GuidelinesThese are just some of the recommended guidelines to follow for writing a professional email.[1][2][3]
Respond promptly: If you want to appear professional and courteous, make yourself available to your online correspondents. Even if your reply is, "Sorry, I'm too busy to help you now," at least your correspondent won't be waiting in vain for your reply.[4]
References |