Graphics

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Chapter Introduction Technical writers must follow a set of instructions and techniques to properly format their documents. First and most important consideration is the overall document layout. Documents should be designed in a way that would allow the reader to effectively reference key points and enhance the decision making process. The component layout should enhance or maintain reader's interest in you document. Proper use of definitions and descriptions ensures that your audience can follow along and are not facing ambiguities. Documents may be used directly by technical personnel to perform their job, therefore it is essential to provide detailed documentation for their operations. Finally, graphical content techniques can be employed to enhance the data presentation and analysis.

Terms

• Graphics:
• Illustrations, visual aids:
• Tables and figures:
• Charts/graphs:
• Technical drawing:

Why Do You Want to Use Special Fonts, Colour, and Graphics? 1) Special Fonts, Colour, and Graphics simplify ideas. 2) Special Fonts, Colour, and Graphics reinforce ideas. 3) Special Fonts, Colour, and Graphics create interest. 4) Special Fonts, Colour, and Graphics are universal.

Using Fonts

• Font Types
• Font Guidelines
  • Remember the Reader’s or Company’s Preferences
  • Consider the Reason Why You’re Changing Fonts
  • Consider Your Document Layout
  • Remember the Document’s Purpose
  • Consider Your Document’s Tone

Using Colour

• Cost and Time of Using Colour
  • Is there a budget?
  • Who will receive the document?
  • Are there alternative options?
• Create a Colour Style Sheet
  • Help the audience read and retain the document’s message
  • Accentuate important data
  • Make colours noticeable
• Colour Guidelines
  • Use colours that will have your audience reacting positively
  • Use colours that compliment your company’s logo
  • Use dark or textured backgrounds sparingly
  • Use colours according to your medium

Using Graphics

• Graphic Guidelines
  • Refer to graphics in the text
  • Plan where to place graphics in your document
  • Place graphics vertically

Specific Guidelines for Eight Graphics

• Using Pie Charts
• Using Bar Charts
• Using Line Charts
• Using Schedule Charts
• Using Flow Charts
• Using Organization Charts
• Using Technical Drawings
• Using Tables

Misuse of Graphics